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Accounts Payable

The City of Oregon prefers to conduct purchasing transactions utilizing EFT (electronic funds transfer) payments to Accounts Payable vendors.  Accounts Payable vendors should complete the Request for Vendor EFT Authorization Form.

A purchase order number is required at the time of the order. If there is no purchase order number provided at the time of the order, the purchase is not authorized by the City of Oregon.

A current W-9 form needs to be on file in the Finance Department.

A current purchase order number should be recorded on all invoices in order to expedite payment. In the absence of a purchase order number, it will be assumed that this was not an authorized expenditure.

All goods should be shipped to the department that placed the order. All invoices should be emailed to the Finance Department or mailed to:

City of Oregon
Attn: Finance Dept.
5330 Seaman Rd.
Oregon, OH 43616

For small routine purchases, a purchase/credit card may be used when accepted by the vendor. The vendor does not need to have a purchase order for purchase/credit card buying. However, we wish to restrict our vendor disbursements to one form of payment so if you are a vendor we pay routinely by check, we prefer to continue the purchase order/invoicing procedure with you.

When an invoice is mailed directly to the Finance Department referencing our purchase order number, payment should be received in thirty days or less. If the invoice arrives without a purchase order number and/or the invoice is improperly addressed, payment may be delayed.

Discounts: If your company provides a cash discount for expedited payments and you offer a competitive quality product, departments are informed of the discounted savings.

Employees are not permitted to purchase personal items on the City’s account.

Additional accounts payable questions can be directed to 419-698-7029 or finance@oregonohio.org.

Address
5330 Seaman Road
Oregon, OH 43616

Phone
419-698-7100

Fax
419-691-6303

Hours
8:00am - 4:30pm
Monday - Friday

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Finance Dept. Contact Form